HVAC software that keeps installs, service calls and your techs in sync
Skuadra is field service management software for HVAC contractors: it handles job scheduling, technician dispatch, GPS check-ins, photo proof, invoicing and expenses in one app. It is fully bilingual (English and Spanish), starts at $19.99 per month, and offers a live demo with seeded data that needs no signup.
14 days free · no card · cancel anytime
Today's jobs
8
Revenue (mo)
$12,940
Active crews
3
Crew on site
Quick answer
Skuadra is field service management software for HVAC contractors: it handles job scheduling, technician dispatch, GPS check-ins, photo proof, invoicing and expenses in one app. It is fully bilingual (English and Spanish), starts at $19.99 per month, and offers a live demo with seeded data that needs no signup.
- Best for
- Small and mid-sized field-service crews that need scheduling, dispatch, proof of service and invoicing in one place.
- Languages
- English and Spanish across the dashboard, worker app, invoices and client emails.
- Starting price
- Plans start at $19.99/month (up to 2 users). GPS check-in and live GPS start with Manage at $79/month. No per-booking fees.
- Demo
- A live seeded demo is available without signup.
By the numbers
425,200
HVAC mechanics and installers employed in the US (BLS, 2024)
+8%
projected HVAC job growth 2024–2034, much faster than average (BLS)
Sound familiar?
Forgotten jobs, double-booked crews and late invoices all land on the owner. Skuadra puts every job, photo and payment in one calm place.
| Without Skuadra | With Skuadra |
|---|---|
| Scheduling lives on a whiteboard and in group chats | A shared calendar; assign the right crew in seconds |
| The classic 'he said, she said' when a client disputes a job | GPS check-in plus before & after photos on every visit |
| English-only tools half your crew fights with | Fully bilingual, every screen in English and Spanish |
| Hand-written estimates and a slow yes | Branded estimates the client approves online from their phone |
| Chasing checks from memory at month end | Invoices from completed jobs; paid and overdue at a glance |
| Rebuilding the weekly route by hand | Recurring visits that generate themselves |
| Clients, jobs and money scattered across apps | Every client, job and dollar in one place |
From booking to paid in four steps
Add clients and services
Set up your customers, sites and the services you offer, each with its price.
Schedule and dispatch
Drop jobs on the calendar and assign the right crew in seconds.
Crew checks in and proves the work
Workers check in with GPS, snap before and after photos and mark the job done.
Invoice and get paid
Completed work rolls into PDF invoices and your monthly balance.
Your whole operation, organized from day one
Create your account and take a job from scheduled to invoiced today, fully bilingual.
14 days free · no card · cancel anytime
The service & maintenance loop
Don't let dispatching a blown AC unit turn into an all-day messaging nightmare. Control the schedule and get the photo proof to back your techs up.
- 1
Log the service call with unit notes and gate codes
- 2
Tech gets the alert in English or Spanish, arrives, and logs GPS check-in
- 3
Tech submits before/after photos of the repaired unit and closes the call
Engineered for field HVAC teams
- Emergency residential AC and heating repairs
- Routine seasonal maintenance agreements (Spring/Fall)
- Commercial HVAC system installations
- Duct cleaning and ventilation inspections
Not for complex multi-year commercial builds
Skuadra is built for dispatching daily and weekly field service routes. If you are an industrial contractor running 2-year hospital HVAC building projects requiring deep CAD blueprints, Skuadra isn't the right toolkit.
What an HVAC contractor runs on Skuadra
Jobs and dispatch
Schedule installs, maintenance and repair calls, then assign the right tech in one tap.
Customer and equipment notes
Every address with its unit model, access codes and service history in one place.
Photo and GPS proof
Before and after photos plus geofence check-in, so you know the tech was on site.
Tech app in their language
Technicians open a link, no app store, and each one picks English or Spanish.
Invoices from finished work
Completed calls roll into clean PDF invoices you send and mark paid.
Expenses and parts
Log parts and fuel, scan receipts, and watch your monthly balance.
Quote on the spot, get the yes from their phone
Build a branded estimate in minutes, send it as a link and let the client accept or decline from their phone. Every quote expires on its own, and an accepted one becomes a scheduled job or an invoice in one click.
- The client accepts or declines online, with no account
- You are notified the moment they open it
- Quotes auto-expire so old documents never pile up
- One click turns a yes into a job or an invoice
Your business
Estimate
EST-1042
Turn finished work into invoices that get paid
Completed jobs roll into clean PDF invoices you can send and track. See at a glance what is paid, pending or overdue, so money stops slipping through the cracks at month end.
- PDF invoices straight from completed jobs
- Send them by link and mark them paid
- Paid, pending and overdue, all at a glance
- Auto-numbered per business, no skips
INV-2087
For: Maple Court Offices
The whole crew's week on one calendar
Drop jobs on the calendar, assign the right crew and reshuffle in seconds when the weather wins. Recurring visits build themselves, so you set a route once instead of rebuilding it every week.
- Day, week and month views of the schedule
- Assign crews to jobs in seconds
- Recurring jobs generate themselves
- Reschedule without the spreadsheet
This week
Mon
Tue
Wed
Thu
Fri
Sat
Proof every job got done, on the record
Workers check in and out at the property with optional geofence validation, and before-and-after photos attach to the job automatically. When a client questions the work, you answer with a timestamped, photo-backed record instead of your word against theirs.
- GPS check-in and check-out
- Geofence validation
- Before & after photos
- Timestamped on every visit
Your crew and your office, on the same page
Assign a job and the crew sees it instantly. They check in, snap before and after photos and finish, and you see it all on the live dashboard, with no group chats.
Frequently asked questions
It is the system an HVAC contractor uses to schedule installs and service calls, dispatch the right technician, prove the visit happened with GPS and photos, and turn completed work into invoices. For HVAC specifically it also has to carry equipment notes per address, because the tech needs the unit model and access details before they arrive, not after.
Four things: dispatch that a tech can read on a phone between calls, equipment and access history tied to the address rather than to someone's memory, photo proof of the unit before and after, and invoicing that pulls from the completed call so billing does not slip a week. Anything beyond that is usually built for a larger operation than a small HVAC crew.
Yes. One off installs and repair calls work out of the box, and recurring maintenance plans are part of the Manage plan.
Yes, end to end. The owner dashboard, the tech app, invoices and emails all work in English and Spanish, and every user picks their own language.
No. They open a link on their phone; Skuadra is a progressive web app. Each tech only sees the jobs assigned to them.
Plans start at $19.99 per month for up to 2 users and $49 for a crew of 5. The Manage plan at $79 per month adds recurring work, online booking, invoicing and GPS check-ins.
Yes. The live demo is a fully seeded workspace you open in one click, with no signup and no credit card.
Start running your crew the organized way
Create your account, set up your services and schedule your first job today.
Start free